Windows XP and Office 2003 Keyboard Shortcuts

You can perform most operations with contacts easily from the keyboard instead of using the mouse. To select a contact, type the first few letters of the name to make Outlook select the entry. (If you have configured Outlook to display the last names first, type a few letters of the last name ; if Outlook is displaying first names first, type a few letters of the first name.)

Shortcuts for Working with Contacts

Select the first contact in the list

[Home]

Select the last contact in the list

[End]

Select the previous card

[ ‘ ]

Select the next card

[ “ ]

Select the nearest card in the column to the left

[ ]

Select the nearest card in the column to the right

[ ’ ]

Select or deselect the current card

[Ctrl]-[Spacebar]

Extend the selection to the next card

[Shift]-[ “ ], [Ctrl]-[Shift]-[ “ ]

Extend the selection to the previous card

[Shift]-[ ‘ ], [Ctrl]-[Shift]-[ ‘ ]

Extend the selection to the last card on the last page

[Shift]-[PageDown]

Extend the selection to the first card on the first page

[Shift]-[PageUp]

Extend the selection to the first card in the list

[Shift]-[Home]

Extend the selection to the last card in the list

[Shift]-[Home]

Display the New Call dialog box

[Ctrl]-[Shift]-[D]

Select the Find a Contact box

[F11]

Type the details of the contact you want to find in the Find a Contact box and press [Enter] to search.

Shortcuts for Navigating When a Contact Card Is Selected

You can use the following keyboard shortcuts when a contact card is selected.

Move to the previous card

[Ctrl]-[ ‘ ]

Move to the next card

[Ctrl]-[ “ ]

Move to the first card in the list

[Ctrl]-[Home]

Move to the last card in the list

[Ctrl]-[End]

Move to the first card on the previous page

[Ctrl]-[PageUp]

Move to the first card on the next page

[Ctrl]-[PageDown]

Move to the nearest card in the next column to the left

[Ctrl]-[ ]

Move to the nearest card in the next column to the right

[Ctrl]-[ ’ ]

Shortcuts for Navigating When a Field on a Card Is Selected

When you ve selected a field on a contact card, you can navigate by using the following keyboard shortcuts.

Move to the next field in the active card

[Tab]

If the current field is the last field in the active card, press [Tab] to move to the first field on the next card.

Move to the previous field in the active card

[Shift]-[Tab]

If the current field is the first field in the active card, press [Shift] - [Tab] to move to the last field on the previous card.

Move to the next field on the active card

[Enter]

If the current field has multiple lines, pressing [Enter] adds a line to the field.

Switch the active field to Edit mode

[F2]

Add a line to a multiline field

[Enter]

Move to the beginning of the line

[Enter]

Move to the end of the line

[End]

Move to the previous line in a multiline field

[ ‘ ]

Move to the next line in a multiline field

[ “ ]

Move to the beginning of a multiline field

[PageUp]

Move to the end of a multiline field

[PageDown]