| You can use a data document to create more than one kind of merge document. For example, you can use a data document to print mailing labels or envelopes to use with your mailing. The process for creating mailing labels is similar to the mail merge process for form letters , except that you insert the merge field into a main document that contains a table with cells in a specific size for labels. During the process for creating mailing labels, you can select brand- name labels in a specific size, such as Avery Standard 1529. After you merge the data into the main document with the labels, you can print the labels on a printer. Create Labels Using Mail Merge -
Click the Tools menu, point to Letters And Mailings, and then click Mail Merge. The Mail Merge task pane opens. Step 1 of 6 appears on the task pane. -
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| | Click Next: Starting Document on the task pane to display Step 2 of 6. | -
| | Click a starting document option (such as Change Document Layout). | -
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| | Select the label options you want. | -
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| | Click Next: Select Recipients on the task pane to display Step 3 of 6. | -
| | Click a recipient option (such as Use An Existing List or Type A New List). | -
| | Click Browse, double-click a data document, and then click OK. | -
| | Click Next: Arrange Your Labels on the task pane to display Step 4 of 6. | -
| | Click in the first label of the document, and then click one of the field items on the task pane (such as Address Block or Greeting Line), select the options you want, and then click OK. | -
| | Click Update All Labels, and then click Next: Preview Your Labels on the task pane to display Step 5 of 6. | -
| | Preview the data in the letter, make any changes, and then click Next: Complete The Merge on the task pane to display Step 6 of 6. | -
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| | Click a Print Records option. | -
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| | When you're done, click the Close button on the task pane, and then save the form letter. | |