| Comments are useful when someone who is editing the document has queries pertaining to the document. Perhaps a particular passage needs to be clarified, or the formatting of an item is inconsistent and the editor is uncertain what the author's intentions were in applying that formatting. When a comment is inserted in Print Layout view, it opens a dialog balloon where the editor can type the question. When in Normal view, it opens a window at the bottom of the document where comments are inserted and viewed . Each comment includes the name and initials of the person who made the comment, which you can change in the Options dialog box. Set User Information for Comments -
| | Click the Tools menu ' and then click Options. | -
| | Click the User Information tab. | -
-
-
Insert a Comment -
| | Position the insertion pointer where you want to insert a comment. | -
| | Click the View menu ' point to Toolbars ' and then click Reviewing. | -
| | Click the Insert menu ' and then click Comment or click the Insert Comment button on the Reviewing toolbar. | -
| | Type your comment in the balloon, and then click outside the balloon to save it. | Read a Comment -
| | Click the View menu, point to Toolbars, and then click Reviewing to display the toolbar. | -
| | Click the Show button on the Reviewing toolbar, and then click Comments. | -
-
| | Click the Previous or Next button on the Reviewing toolbar to read another comment. | Edit a Comment -
| | Click the View menu, point to Toolbars, and then click Reviewing to display the toolbar. | -
| | Click the Show button on the Reviewing toolbar, and then click Comments. | -
| | Click the text in the comment, make your changes, and then click outside the balloon to save it. | Did You Know? You can quickly delete a comment . Right-click the comment, and then click Delete Comment. | |