Microsoft Office PowerPoint 2007 On Demand

PP07S-4.1.1

PowerPoint uses a different color comment for each reviewer, which is based on the User name and Initials settings in PowerPoint Options. When you add or edit a comment, the color of the review comment changes to the reviewer's color, and changes the comment name and date. You can use the Previous and Next button to quickly review each comment. When you're done, you can delete one comment at a time, all the comments on a slide, or all the comments in the presentation. If you want to save the text in a comment, you can save it to the Clipboard and then paste it into another document.

Change Reviewers

Click the Office button, and then click PowerPoint Options.

In the left pane, click Popular.

Enter a User name and Initials.

Click OK.

Edit a Comment

Click the Review tab.

Click the Show Markup button.

Right-click the comment, and then click Edit Comment.

Timesaver

Double-click the comment box to open and edit it.

Make your editing changes.

If you're a different reviewer, the comment color and name changes to reflect the reviewer.

Click outside the comment box.

Delete a Comment

Click the Review tab.

Click the Show Markup button.

Click the comment you want to remove.

Click the Delete Comment button arrow, and then click one of the options:

• Delete to remove the selected comment.

• Delete All Markup on the Current Slide to remove all comments on the current slide.

• Delete All Markup in this presentation to remove all comments.

Copy Comment Text

Click the Review tab.

Click the Show Markup button.

Right-click the comment you want to copy, and then click Copy Text.

All the text in the comment is copied to the Clipboard, including the person who wrote the comment and the date.

Paste the comment text where you want.