Google Power Tools Bible

Newsletters are a little like mailing lists with one difference: They tend to be messages sent by the group manager to the members of the group, not from the group members to all the other members of the group.

When you create a Google Group for the purposes of creating a newsletter, you should set the following restrictions:

• Group Description: The description of the group should clearly specify that the purpose of the group is to act as a newsletter.

• In the access settings configure the following:

  • Who can view: Set this to Only members can view group content.

  • Directory Listing: If this is a private newsletter, set this to Do not list this group.

  • Who can join: This is up to you. You can leave the newsletter very public or restrict access to your newsletter by changing this setting.

  • Who can post messages: This is the most important setting. Set this to Managers only.

  • Message moderation: This setting is less important because only the group manager can post messages.

You can choose to add people to your newsletter or invite them to receive it using the same procedure as adding and inviting people to your Google Group, because that’s what this is.