Project 2003 Personal Trainer

Lesson 12.1. Creating Links Between Projects

Figure 12-1. The Predecessors tab of the Task Information dialog box.

Figure 12-2. Tasks linked between two projects.

You can link tasks between projects, even if they are not consolidated. When you create task relationships across projects, keep in mind that the scheduling dates for predecessor tasks will impact the scheduling dates for successor tasks.

  1. Navigate to your Practice folder, open the Lesson 12A file, and save this file as Project Personal Trainer Book. Open the Lesson 12B file and save it as Project Personal Trainer CD.

    Let's link a task from the Project Personal Trainer CD file to a predecessor task in the Project Personal Trainer Book file.

  2. Select Window Write XML-based lessons task.

    Let's link this task to the "Write lessons" task #5 in the Project Personal Trainer Book file.

  3. Click the Task Information button on the Standard toolbar.

    The Task Information dialog box appears.

  4. Click the Predecessors tab.

    Now create the link by typing the project file name and the ID number of the predecessor task.

  5. Click the first empty ID field, type Project Personal TRainer Book\5, and press Enter.

    You have entered an external predecessor task link (the project name, backslash, ID number of the predecessor task) into the Predecessors tab, as shown in Figure 12-1.

  6. Click OK.

    The Task Information dialog box closes.

    Notice that the "Write lessons" task becomes a ghost task in the Project Personal Trainer CD project. A ghost task is a placeholder for a task relationship. This means that the task relationship has been created between the task and a task within the project, but the task is not actually part of the project.

    Tip: Double-clicking a ghost task will open the external file to which it belongs.

    Let's view the task relationship in both projects at the same time.

  7. Select Window The ghost tasks appear in both projects, as shown in Figure 12-2.

Note: You cannot update or make changes to ghost tasks; they can be modified only in their original projects.

QUICK REFERENCE

TO CREATE LINKS BETWEEN PROJECTS:

  1. OPEN THE TWO PROJECT FILES BETWEEN WHICH YOU WANT TO CREATE A LINK.

  2. SELECT THE TASK THAT YOU WANT TO DESIGNATE AS THE SUCCESSOR IN THE TASK RELATIONSHIP.

  3. CLICK THE TASK INFORMATION BUTTON ON THE STANDARD TOOLBAR.

  4. CLICK THE PREDECESSORS TAB.

  5. CLICK THE ID FIELD. TYPE THE PROJECT NAME THAT CONTAINS THE PREDECESSOR TASK, A BACKSLASH, AND THEN THE ID NUMBER OF THE PREDECESSOR TASK. FOR EXAMPLE: PROJECT PERSONAL TRAINER BOOK\5.

  6. CLICK OK.

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