Project 2003 Personal Trainer

Lesson Summary

Entering a Task

To Enter a Task: Type the task's name in the Task Name field, and press Enter.

Entering Task Durations

To Enter a Duration: Enter a duration in the Duration field.

Creating a Milestone

To Create a Milestone: Enter a duration of 0 (zero) days for a task. Or, click the Task Information button and select the Advanced tab, check the Mark task as Milestone checkbox, and click OK.

Creating a Summary Task

To Create a Summary Task: Under the summary task, select the tasks you want to use as subtasks. Click the Indent button on the Formatting toolbar.

To View the Subtasks of a Summary Task: Click the Show Subtasks button on the Formatting toolbar.

Linking Tasks

To Link Tasks: Press the Shift key to select adjacent tasks, or press the Ctrl key to select nonadjacent tasks. Make sure to select the tasks in the order you want to link them, and then click the Link Tasks button.

Editing Task Links

To Edit a Task Link: Double-click the link line between the linked tasks. Click the Type list arrow and select the type of link you want to use, and then click OK.

Unlinking Tasks

To Unlink Tasks: Press Ctrl while you select two linked tasks in the order they are linked, and then press the Unlink button on the Standard toolbar.

Creating Recurring Tasks

To Create a Recurring Task: Select Insert OK.

Using the Task Information Dialog Box

To Open the Task Information Dialog Box: Click the Task Information button on the Standard toolbar, or right-click the task and select Task Information from the shortcut menu, or select the task and press Shift + F2.

Using Task Notes

To Enter a Task Note: Select a task and click the Task Notes button on the Standard toolbar, or right-click the task and select Task Notes from the shortcut menu.

Using Task Hyperlinks

To Insert a Hyperlink: Click the Insert Hyperlink button on the Standard toolbar, or right-click the task and select Hyperlink from the shortcut menu. Enter descriptive text in the Text to display: text box and enter the web address in the Address: text box. Click OK when you're finished.

Moving and Copying a Task

To Move a Task: Select the task ID of the task you want to move, and then drag the task to a new location.

To Copy a Task: Select the task ID of the task you want to copy. Select Edit Copy Task from the shortcut menu, or select the task and press Ctrl + C.

To Paste a Copied Task: Click the task ID of the task you want the copied task to appear above and select Edit Inserting and Deleting Tasks

To Insert a Task: Click the task ID of the task you want your new task to appear above, and then select Insert New Task from the shortcut menu, or press the Insert key.

To Delete a Task: Click the task ID of the task you want to delete and select Edit task ID and press the Delete key, or right-click the task and select Delete from the shortcut menu.

Quiz

1. When you click a linked task, it jumps to the task to which it is linked. (True or False?)

2. What does the `w' task duration abbreviation stand for?

   1. worthy of importance

   2. winner

   3. week

   4. winter

3. Which of these is a correct way to delete a task?

   1. Dab white-out on your computer screen over the task.

   2. Right-click the task and select Delete from the menu.

   3. Don't look at the task (out of sight, out of mind).

   4. Paste another task over the one you want to delete.

4. A task that includes several subtasks is called a:

   1. Summary task

   2. Phase Level task

   3. Tisk task

   4. Microsoft Assistant task

5. A recurring task is a task that repeats irregularly. (True or False?)

6. What is a milestone?

   1. The last task you need to complete for your project to be finished.

   2. A task that signifies a major event in your project.

   3. A task that is behind schedule.

   4. Road markers that Fred, Barney, Betty, and Wilma used.

7. Why would you want to add a hyperlink to a task?

   1. To help you remember to complete the task.

   2. So you can interrupt it and finish it on a later date.

   3. So you can add information about an online source.

   4. To energize your project.

Homework

1. Start Microsoft Project.

2. Navigate to your practice files and open the Homework 2 project.

3. Go to task #23, "Go International," and make it a summary task. The three tasks below it will be its subtasks.

4. Enter a new task above task #12. Name the new task "Make tablecloth from bedsheets."

5. Enter a duration of three days for your new task.

6. Delete task #15, "Dress up in a lemon costume."

7. Insert a recurring task above task #23. Name the task "Mail `Lemon Leader' newsletter," have it occur monthly on every 1st Friday, and have it start on February 7, 2003, ending after five occurrences.

8. Edit task #20, "Hire a CEO," so that it says, "Hire a rich CEO."

9. Make task #6, "Make a pretty sign," into a milestone.

10. Unlink tasks #3 and #4.

11. Add a note that says "Call Sally for help" to task #5, "Build stand."

12. Close Homework 2 without saving your changes.

Quiz Answers

1. False. In Project 2003, linked tasks are tasks that depend on each other for scheduling reasons.

2. C. The `w' task duration abbreviation stands for "week."

3. B. To delete a task, right-click the task and select Delete from the menu.

4. A. A Summary task includes several subtasks.

5. False. A recurring task repeats regularly, not irregularly.

6. B. A milestone is a task that signifies a major event towards the completion of your project.

7. C. A hyperlink allows you to add information to a task about an online source, such as a web page.