Special Edition Using Microsoft Office Outlook 2003

When you have delegate access to another user's mailbox, you can send messages on behalf of that user. You can also set up these permissions directly on the Exchange Server without configuring Delegate Access. To send a message on behalf of another user, use the following steps:

1. Open a new email message.

2. Add the From field to your email message. If you use Word as your email editor, select the small drop-down list next to the word Options on the toolbar and choose From. If you're using the native Outlook editor, select View, From to add the From field to your email message.

3. In the From box, enter the name of the person on behalf of whom you're sending the message.

4. Compose and send the email. When the intended recipient receives your email, it will look similar to Figure 28.7.

   Figure 28.7. Recipients will see the message was sent on behalf of another user.

You can also configure Send on Behalf of permissions directly on the Exchange Server. Within Active Directory Users and Computers, select your user object. Open the property pages and click the Exchange General page. Click the Delivery Options button to display Figure 28.8. In the Send on Behalf section, click the Add button. Select the user to whom you want to grant this permission and click Add, and then click OK. Click OK once more to save your delivery options changes.

The individual you selected can now use the previously described procedures to send a message on behalf of you.