Special Edition Using Microsoft Office Outlook 2003

You can use public folders to share documents with other users. There are two main methods you can use to share documents through public folders. You can attach files to a post in a public folder, or you can place documents directly into the public folder. Attaching a file to a post is very simple: Just open a new post and click the paperclip icon on the toolbar or select Insert, File. Then just save your post in the public folder.

You can also send a document directly to the public folder. From any Office document, select File, Send To, Exchange Folder. Choose the public folder you want to store your document and click OK. You can also drag and drop a document or file directly into the public folder. When you place a document in a public folder, the document's name is listed as the subject of the entry in the folder. When you store a document within a public folder, that document inherits the permissions of the public folder. So, if your assistant has read but not edit permission on items in the public folder, he will have the same permissions on the document you place in the folder.