MIcrosoft Word 2004 for Mac OSX. Visual QuickStart Guide

Word's Data Merge Manager (Figure 1) is a floating palette that helps you create or identify the main document and data source for a merge and merge the files.

Figure 1. The Data Merge Manager.

To open the Data Merge Manager

Choose Tools > Data Merge Manager (Figure 2).

Figure 2. Choose Data Merge Manager from the Tools menu.

Tip

  • The Data Merge Manager appears automatically when you open a main or data source document.

To use the Data Merge Manager: an overview

1.

Open the Data Merge Manager (Figure 1).

2.

Choose an option from the Create popup menu in the Main Document area (Figure 3).

Figure 3. The Create pop-up menu.

3.

If desired, edit the main document's static text.

4.

Choose an option from the Get Data pop-up menu in the Data Source area (Figure 4).

Figure 4. The Get Data pop-up menu.

5.

If desired, edit the data source's contents.

6.

If necessary, edit the main document to include fields from the data source.

7.

Click a Merge button to perform the merge.

Tips

  • I provide details for all of these steps throughout this chapter.

  • To use the Data Merge Manager for an existing main document, open the main document first, then follow these steps.

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