SAP R/3 for Everyone: Step-by-Step Instructions, Practical Advice, and Other Tips and Tricks for Working with SAP

Appendix. SAP 4.7 Job Aids Create a Plant Maintenance Order (IW31)

Plant maintenance (or PM) orders are created in SAP 4.7 to track the activities and costs of installing and maintaining technical equipment. This job aid describes the procedures for creating PM orders in accordance with the policies and protocols of our company.

To execute this transaction, you need to know

  • The SAP object code for the equipment in question

  • The employee number of the manager of the plant which is responsible for that equipment

Step 1.

Enter the T-code IW31 in the command field (A) of the SAP Easy Access screen, then hit the Enter key on your keyboard, or

Follow the menu path Logistics > Plant Maintenance > Maintenance Processing > Orders > Create (General)

or

Open your Favorites folder and click the link to this transaction (if it is there).

Step 2.

The Create Maintenance Order: Initial screen appears.

  • Enter a type code in the Order Type field (A). The code consists of a two-character work descriptor followed by a two-character expense descriptor. There are three possible work descriptor codes.

    • PM: for routine preventive maintenance of an otherwise functioning object.

    • SC: for emergency repairs due to storms and catastrophic events

    • CM: for corrective maintenance of an object that is working at less-than-peak levels

  • There are two possible expense descriptors:

    • 01: for maintenance of existing equipment.

    • 02: for installation of new equipment.

  • Enter a priority code in the Priority field (B). Use the list menu icon to select from a list of codes.

  • Enter the equipment number in the Equipment field (C).

  • Hit the Enter key on your keyboard.

    Copy Data from a Previous Order

    If you have worked on this same equipment in the recent past and know the PM order number for that previous job, enter it in the Order field of the Reference field area (D). When the Central Header screen appears (see next step), its fields will be prepopulated with data from that previous PM order. You can then edit select fields to update them for the problem on hand.

Step 3.

The Create Maintenance Order: Central Header screen appears.

  • Enter a brief description of the problem in the Short text field (A).

  • Enter a maintenance activity type code in the PMActType field (B).

  • Enter an estimated finish date for the work in the Basic fin field (C).

  • Enter the employee ID number for the manager of the plant responsible for the equipment in the Person no field (D).

  • Hit the Enter key on your keyboard.

Step 4.

The system draws from the database record for the equipment and plant manager and populates other critical fields with data on the maintenance plant and functional location.

  • Click the Save button (A).

Step 5.

The initial screen returns with a message in its status bar that the order is created (A).

  • Record the order number.

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