SAP R/3 for Everyone: Step-by-Step Instructions, Practical Advice, and Other Tips and Tricks for Working with SAP

You have the option of saving a display variant in default mode so that it is applied automatically to the line-item whenever you execute the same transaction.

However, it is common for users to create more than one display variant for a given transaction. For example, we maintain several display variants for the line-item report of the KSB1 transaction, including the variant that we set up in the first procedure in this lesson and a second variant that reports accounting data (when we need to discuss our costs with our bookkeeper). Consequently, we did not identify a default display variant for the transaction. Rather, we apply one of our several variants on an ad hoc basis, depending on our specific needs at the moment.

There are two ways to apply a display variant in this way. We describe them as before-the-fact and after-the-fact applications.

You can apply a display variant before the factthat is, before you execute the transactionif its initial screen contains the Layout field[2] (Figure 15.19A). When it does, enter the name of the variant there and execute the transaction, and the line-item report appears automatically in the format of that variant. (If you don't remember its name, click the search button (B) of the field to call up a hit list of the available display variants for the transaction.)

[2] This screen element is not always found on the initial screens of transactions that allow display variants.

Figure 15.19. You can often enter the names of display variants in the Layout field of the initial screens of many list-display transactions.

When the initial screen of the transaction does not contain the Layout field or if you forget to enter the name of the display variant there before you execute the transaction, you can apply it after the factthat is, after a transaction is executed and the line-item report appears in its default formatby following this next procedure.

Procedure: Applying a Display Variant After the Fact

Step 1.

Click the Choose or Get button (Figure 15.2C) in the application toolbar of the output screen, or Follow the menu path Settings > Layout > Choose or Get (Figure 15.20), or

Hit the keystroke Ctrl + F9.

Figure 15.20. Menu path for applying a display variant to a line-item report after the fact.

Step 2.

The Choose layout screen appears with a list of available variants (Figure 15.21).

  • Optional: Rearrange the list in order of the layout description by clicking its column header.

  • Locate the desired variant and double-click its line.

Step 3.

The line-item report is reformatted in the style of the selected variant.

Figure 15.21. Select the display variant from this screen.

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