SAP R/3 for Everyone: Step-by-Step Instructions, Practical Advice, and Other Tips and Tricks for Working with SAP

Lesson 17. Sending Line-item Reports via SAP E-mail

Once you generate a line-item report with a list-display transaction, you may want to share it with other people in your company or organization. Of course, you could always print the report by clicking the Print button in the standard toolbar of the output screen (Figure 17.1A) so that you can manually distribute the hard copy to the interested parties. You could also export the report to MS Excel, and then e-mail it to them as an attachment with MS Outlook or another e-mail application.

However, SAP has its own e-mail application that you can use to send line-item reports, messages, and other documents to other users of the system. You can start this process from the output screen of any line-item report in one of two ways.

• Click the Mail recipient button (B) in the application toolbar, or Follow the menu path List > Send to > Mail recipient or List > Save > Office (depending on the module).

This action calls up the Create and Send Document screen (Figure 17.2) on which you can address the e-mail to its recipients, add a cover letter and attach other documents to it, and send the report. The recipients receive and read your e-mail and its attachments in their Business Workplace, where they can also store them and send e-mail to other users.

This lesson describes the procedures for sending and receiving line-item reports (along with other messages and documents) with the SAP e-mail application. It also introduces you to the Business Workplace, where you can send, receive, and store e-mail with this application.