| You can enter the names of individual recipients on the Recipients subscreen by entering their first or last name in the first available field of the Recipient column (Figure 17.4F), then hitting the Enter key on your keyboard. One of two things will then happen. If there is one user of your system with that name, the system automatically enters that user's full name in the field. If there is more than one user with that name, the Address management: Find contact person hit list screen appears with all their first and last names, as well as their affiliations and telephone numbers (Figure 17.8). Figure 17.8. The hit list for a search for individual recipients of an e-mail.
Scroll through the list, locate the desired recipient, and double-click that person's name to enter it in the Recipient column.
If you are not certain of the name of the recipient, you can search for it by this next procedure.[1] [1] See Lesson 10 for a complete description of search procedures. Procedure: Searching for Recipients Step 1. | Click inside the first available field in the Recipient column to call up its search button (Figure 17.4H), then click it. | Step 2. | The Selection screen appears with radio buttons for several recipient types (Figure 17.9). The Internal User option (A) is selected by default. Figure 17.9. Searching for the correct name of an individual recipient.
- Enter the last name of the recipient in the Srch field (B). (You can also enter a first name, but this will probably result in a very long hit list, unless that first name is not a common one.)
- Click the Detailed search button (C) at the bottom of the screen.
| Step 3. | The Address management: Find contact person hit list screen appears with a list of matches to your search criteria (Figure 17.8). Scroll through the list, locate the correct recipient, and double-click the person's name to enter it in the Recipient column. |
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