MicrosoftВ® Office Project 2007 Step by Step (Step By Step (Microsoft))
19 Consolidating Projects and Resources
To create a resource pool, page 406
1 Create a new project plan.
2 Save the new project plan that will become a resource pool.
3 Open one of the project plans you want to make a sharer plan.
4 On the Tools menu, point to Resource Sharing, and click Share Resources.
5 Under Resources for <Sharer Plan Name>, click Use resources.
6 In the From list, click the name of your resource pool, and click OK to close the Share Resources dialog box.
7 If you have more than one sharer plan, open another sharer plan.
8 Repeat steps 3 through 7 for the other sharer plans.
9 Save changes to the sharer plans and the resource pool.
To view cross-project assignment details in the resource pool, page 410
1 On the View menu, click Resource Usage.
2 In the Resource Name column, click the name of a resource.
3 On the Window menu, click Split to display the Resource Form.
To update a resource’s working time in the resource pool, page 413
1 Open the resource pool as read/write.
2 On the Tools menu, click Change Working Time.
3 In the For Calendar box, select the name of the resource whose working time you want to change.
4 In the Name field on the Exceptions tab, enter a descriptive name for the nonworking time, such as Vacation.
5 In the Start and Finish fields, type or select the start and finish dates for the nonworking timespan.
6 Click OK to close the Change Working Time dialog box.
To update working time for all sharer plans from the resource pool, page 417
1 Open the resource pool as read/write.
2 On the Tools menu, click Change Working Time.
3 In the Change Working Time dialog box, in the For calendar box, click the base calendar you want to change, such as Standard (Project Calendar).
4 In the Name field on the Exceptions tab, enter a descriptive name for the nonworking time, such as Holiday.
5 In the Start and Finish fields, type or select the start and finish dates for the nonworking timespan.
6 Click OK to close the Change Working Time dialog box.
To link new project files to the resource pool, page 420
1 Open the resource pool as read/write.
2 On the Standard toolbar, click the New button.
3 On the Tools menu, point to Resource Sharing, and click Share Resources.
4 In the Share Resources dialog box, under Resources for <File Name>, click Use resources.
5 In the From list, click the name of the resource pool, and click OK to close the Share Resources dialog box.
6 Save the sharer plan and resource pool.
To edit a sharer plan and update assignment details in the resource pool, page 422
1 Open a sharer plan.
2 When prompted, open the resource pool.
3 In the sharer plan, make changes to assignments.
4 On the Tools menu, point to Resource Sharing, and click Update Resource Pool.
To create a consolidated project plan, page 426
1 On the Standard toolbar, click the New button.
2 Save the new project plan.
3 On the Insert menu, click Project.
4 In the Insert Projects dialog box, locate and click the project plan you want to insert into the consolidated project plan. To select multiple plans, hold down the
5 Click Insert.
To create task dependencies between projects, page 429
1 Open the two project plans between which you want to create a task dependency.
2 Switch to the project plan that contains the task you want to make the successor task.
3 On the View menu, click Gantt Chart.
4 Click the name of the task you want to make the successor task.
5 On the Standard toolbar, click the Task Information button.
6 Click the Predecessors tab.
7 In the ID column, click the next empty cell below any other predecessor tasks, and enter the name of the predecessor task from the other project file in this format: File name\Task ID, such as Parnell Aerospace Promo 19\8.
8 Press
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