MicrosoftВ® Office Word 2003 Step by Step (Step by Step (Microsoft))

Microsoft Office Specialist The first time you start Word, the menus on the menu bar list only the basic commands. For example, the File menu lists the New, Exit, Save, Save As, and Print commands, but not the Versions and Properties commands. To see the full menu, you can click the chevrons at the bottom of the menu, or simply wait a few seconds until Word expands the menu for you. As you work, the menus adjust so that the commands you use most often appear on the short menus—in other words, Word arranges your menus to suit the way you work.

Tip

To show only long menus, not shortened menus, click Customize on the Tools menu, click the Options tab, and select the “Always show full menus” check box.

If you want to control which commands appear on the menus, you can customize the menus by clicking Customize on the tools menu and using the Commands tab of the Customize dialog box to make adjustments. You can remove commands you never use and add commands that you use often. You can even create new menus for specialized tasks—for example, you might want to create a menu for a particular project and then delete it when you have finished.

Tip

If you delete one of Word’s built-in menus and later need it back, click the Commands tab of the Customize dialog box. Then in the Categories list, scroll down to “Built-in Menus,” click the menu you want, and drag it back where you want it on the menu bar. If you’ve deleted your Tools menu, you can still open the Customize dialog box by right-clicking a toolbar and clicking Customize on the shortcut menu.

In this exercise, you’ll add and delete commands on Word’s menus, create and then delete a custom menu, and then restore the original menu settings.

BE SURE TO

start Word before beginning this exercise.
USE

the CustomMenu document in the practice file folder for this topic. This practice file is located in the My Documents\Microsoft Press\Word 2003 SBS\IncreasingEfficiency\CustomizingMenu folder and can also be accessed by clicking Start/All Programs/Microsoft Press/Word 2003 Step by Step.
OPEN

the CustomMenu document.

  1. On the Tools menu, click Customize to open the Customize dialog box, and then click the Options tab if it’s not already active.

    Tip

    You can add animation effects, such as a sliding or unfolding effect, to menus. On the Options tab of the Customize dialog box, click the down arrow to the right of the “Menu animations” box and then click an animation in the drop- down list.

  2. Click Reset menu and toolbar usage data, and then click Yes.

    Word resets your menus and toolbars to their default settings so that they appear the way they did when you first started the program.

  3. Click the Commands tab, and then in the Categories list, click Drawing.

    The Drawing commands appear in the Commands list.

  4. Scroll down the Commands list, click WordArt Shape, and drag the command over Format on the menu bar, without releasing the mouse button.

    As you drag, an insertion bar follows the pointer.

  5. When the Format menu opens, drag the insertion bar below the Object command at the bottom of the menu, and then release the mouse button to lock this position.

  6. Click the Format menu’s name to close it.

    The WordArt Shape command is now available on the Format menu for the documents that are currently open and those that you open in the future.

  7. Scroll down to the end of the Categories list, and click New Menu.

    The New Menu appears in the Commands list.

  8. Drag New Menu from the Commands list to the end of the menu bar (to the right of the Help menu).

  9. On the menu bar, right-click New Menu. Then in the Name box on the shortcut menu, select the words New Menu, and type CustomMenu.

  10. Press the [ENTER] key to change the menu name to CustomMenu.

  11. On the menu bar, click CustomMenu.

    A blank menu drops down.

  12. Scroll up in the Categories list of the Customize dialog box, and click Format.

    The Format commands appear in the Commands list.

  13. Scroll down in the Commands list, click Double Underline, and drag the command up to the menu bar (don’t release the mouse button yet).

  14. Hold the pointer over the words CustomMenu, and when the empty CustomMenu menu drops down, drag the pointer onto the empty menu and release the mouse button.

    The Double Underline command appears on the CustomMenu menu.

  15. In the Commands list, drag Word Underline onto the CustomMenu menu, and position it below the Double Underline command.

  16. Click Close to close the Customize dialog box.

  17. In the document window, scroll down and select the text heading Preparation and Planting, and then on the CustomMenu menu, click Double Underline.

  18. Right-click any toolbar, and then click Customize to open the Customize dialog box.

  19. On Word’s menu bar, right-click the CustomMenu menu, and then click Delete in the shortcut menu to delete the menu.

    Tip

    You can move any menu by holding down the [ALT] key while you drag the menu to a new location. You can delete any menu by holding down the [ALT] key and dragging it into an open document window. Click “Built-in Menus” in the Categories list and then drag the menu back to the menu bar to restore it.

  20. Click the Format menu to open it.

  21. Drag the Word Art Shape command to a blank area in the open document.

    The Word Art Shape command is removed from the Format menu.

  22. Click the Format menu again to close it.

  23. Click Close to close the Customize dialog box.

    Save

  24. On the Standard toolbar, click the Save button to save the document.

    CLOSE

    the CustomMenu document.

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