MicrosoftВ® Office Word 2003 Step by Step (Step by Step (Microsoft))

Microsoft Office Specialist The screens in this book show the Standard and Formatting toolbars on two rows at the top of the screen, but by default, they appear on one row. When they occupy just one row, Word arranges the toolbars just as it arranges menus, showing only the buttons you use most often. To see all buttons on a toolbar, you can click the Toolbar Options button at the right end of a toolbar. You also can hide or change the order of visible buttons by dragging them to different positions on the toolbar.

Microsoft Office programs have two states for toolbars:

• A docked toolbar is attached to the top, bottom, left, or right edge of the Word window. By default, the Standard and Formatting toolbars are docked at the top on one row.

• A floating toolbar is not attached to an edge of the Word window, but can be dragged anywhere on the screen by its title bar. By default, the Picture toolbar is a floating toolbar.

When you dock more than one toolbar on a row, they usually overlap. Some of the first toolbar’s buttons will be obscured by the second toolbar, whose buttons might be obscured by the third toolbar, and so on. (You probably won’t want more than three toolbars on a row.)

You can configure toolbars in any of the following ways to make them more convenient to work with:

• With multiple toolbars on one row, control which buttons are visible by dragging the move handle (the four vertical dots) of the second or third toolbar to the left or right. As you drag the move handle, the preceding toolbar’s less frequently used buttons are hidden or revealed.

• Turn a docked toolbar into a floating toolbar by dragging it away from the edge of the window by its move handle.

• Dock a floating toolbar by double-clicking its title bar to restore it to its previous location, or by dragging it to an edge of the document window.

• Change the shape of a floating toolbar by dragging its frame. The arrangement of the buttons within the toolbar shifts accordingly.

• Close a floating toolbar by clicking its Close button.

You can customize toolbar buttons by adding, removing, or arranging them using the following methods:

• On a docked toolbar, click the Toolbar Options button at the end of the toolbar, and then click Add or Remove Buttons. Point to the toolbar’s name to see a list of all the buttons that can appear on the toolbar. In the list, the buttons that currently appear on a toolbar are checked. You can select or deselect buttons to add them to or remove them from a toolbar.

• On a floating toolbar, click the Toolbar Options down arrow at the right end of the title bar, and then click Add or Remove Buttons. Then follow the procedure for docked toolbars.

• Use the Customize command to add buttons to toolbars. Right-click any toolbar, click Customize, click the Commands tab, click a category, and then drag the button to the desired toolbar, positioning the insertion bar where you want the button to appear. Then release the mouse button.

• Use the Customize command to remove a button from a toolbar. Right-click any toolbar, click Customize, drag the button from the toolbar to a blank area of the window, and then release the mouse button.

  Tip

  If the Customize dialog box is not open, you can remove a button from a toolbar or alter the sequence of buttons on a toolbar by holding down the [ALT] key while dragging the button.

You can also use the Customize dialog box to create a custom toolbar that displays the buttons you use most frequently. By using a custom toolbar, you can avoid having to jump between multiple menus or toolbars to complete your work.

In this exercise, you will hide and show a toolbar, switch the Standard and Formatting toolbars between one row and two rows, remove some buttons from the Standard toolbar and add others, and then restore the Standard toolbar to its default settings. You will also create a custom toolbar, use its buttons to format a document, and then delete it.

1. On the View menu, point to Toolbars, and then click Drawing.

   The Drawing toolbar appears at the bottom of the screen.

2. Right-click any toolbar, and then click Drawing to close the Drawing toolbar.

3. If the Standard and Formatting toolbars are currently displayed on two rows at the top of your screen, click either of their Toolbar Options buttons and then click Show Buttons on One Row.

4. Point to the move handle (the four vertical dots) at the left end of the Formatting toolbar, and when the pointer changes to a four-headed arrow, drag the toolbar to the left or right.

   The number of buttons displayed on the Standard and Formatting toolbars changes depending on how much room each toolbar occupies on the row.

5. Point to the Standard toolbar’s move handle, and drag it down into the document window.

   The Standard toolbar becomes a floating toolbar.

6. Point to the title bar of the Standard toolbar, and drag it to the right edge of the document window.

   The toolbar docks itself at the right side of the window.

7. Drag the Standard toolbar back to the left of the Formatting toolbar.

   Toolbar Options

8. At the right end of the Standard toolbar, click the Toolbar Options button.

9. Point to Add or Remove Buttons, and then point to Standard.

   Word displays a submenu of all the Standard toolbar buttons. (The checked buttons are the ones that currently appear on the Standard toolbar.)

10. Clear the Format Painter, Drawing, and Document Map check boxes.

11. Scroll down the list, select the Close and Envelopes and Labels check boxes, and then click away from the submenu.

    The Standard toolbar is updated to reflect your changes.

12. On the Standard toolbar, click the Toolbar Options button, point to Add or Remove Buttons, point to Standard, scroll down the list, and click Reset Toolbar.

    The Standard toolbar is restored to its default settings.

13. Right-click any toolbar, and click Customize on the shortcut menu.

    The Customize dialog box opens.

14. Click the Toolbars tab, and then click New to open the New Toolbar dialog box.

15. In the Toolbar name box, type New Toolbar.

16. Click the down arrow to the right of the Make toolbar available to box, and click Custom Toolbar.

    Important

    The new toolbar will be available only when you are working on this document.

17. Click OK.

    A small, empty floating toolbar called NewToolbar appears next to the Customize dialog box. (Only part of the NewToolbar title might be showing.)

18. In the Customize dialog box, click the Commands tab.

19. In the Categories list, click Format, scroll down the Commands list, and drag the Grow Font button to the NewToolbar toolbar.

20. Drag the Shrink Font, Grow Font 1 Pt, Shrink Font 1 Pt, and Character Scaling buttons from the Commands list to the NewToolbar toolbar.

21. Click Close to close the Customize dialog box.

    Grow Font 1 Pt

22. In the document window, scroll the document, select the Preparation and Planting heading, and then on the NewToolbar toolbar, click the Grow Font 1 Pt button twice.

    The text increases in size by 2 points.

23. Right-click any toolbar, and then click NewToolbar on the shortcut menu to turn it off.

24. Right-click any toolbar, click Customize on the shortcut menu to open the Customize dialog box, and then click the Toolbars tab.

25. Scroll down the Toolbars list, click New Toolbar, and click Delete.

26. Click OK to confirm the deletion, and then click Close to close the Customize dialog box.

    The NewToolbar toolbar is deleted.

    Save

27. On the Standard toolbar, click the Save button to save the document.

    BE SURE TO

    display the Standard and Formatting toolbars on two rows if you want all the buttons on both toolbars to be visible.

    CLOSE

    the CustomToolbar document.