Microsoft Office Outlook 2003 Step by Step (Step By Step (Microsoft))

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To create a contact entry from the Contacts folder

• On the toolbar, click the New Contact button.

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To create a contact entry from any Outlook folder

1. Click the down arrow to the right of the New button.

2. On the drop-down menu, click Contact.

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To create multiple contacts from the same company

1. Open a contact entry from the company you want to duplicate.

2. On the Actions menu, click New Contact from Same Company.

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To delete a contact entry

1. Click the contact you want to delete.

2. On the toolbar, click the Delete button.

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To assign a category to a contact entry

1. Open the contact entry, and click the Categories button.

2. In the Available categories list of the Categories dialog box, select the category you want to assign to the contact entry, and then click OK.

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To link an appointment or task to a contact entry

1. Open the appointment or task, and click the Contacts button.

2. In the Look in box of the Select Contacts dialog box, click the contact folder in which the contact entry you want is stored.

3. In the Items list, click the contact entry to which you want to link the appointment or task.

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To flag a contact entry for follow up

1. Open the contact entry you want to flag.

2. On the contact form's toolbar, click the Follow Up button.

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To send a vCard through e-mail

1. Open the contact entry you want to send.

2. On the Actions menu, click Forward as vCard.

3. Address the resulting e-mail message, and then click Send.

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To print a contact entry

1. Open the contact entry you want to print.

2. On the File menu, click Print.

3. In the Print dialog box, select a print style, and click OK.

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To import Windows SharePoint Services contact entries

1. In your Web browser, open the SharePoint contacts list.

2. Click Link to Outlook, and then click Yes.