PowerPoint 2007 for Starters: The Missing Manual

7.4. Creating PowerPoint Shows

A PowerPoint show is a version of your slideshow saved in a special format (.ppsx, .ppsm, or .pps) that folks who don't have PowerPoint installed on their computers can run. Instead, when you distribute a PowerPoint showby burning it to CD, for example, by emailing itall your recipients need to run your show is a copy of the PowerPoint viewer . The PowerPoint viewers is a freely downloadable Microsoft program that lets viewers run and print slideshows, but not edit them.

The difference between a slideshow saved as a PowerPoint show and the same slideshow saved as a PowerPoint presentation file is simply this: opening the show in PowerPoint or in the PowerPoint viewer runs it in slideshow mode; opening the presentation file in PowerPoint runs it in editing mode. Both shows and presentation files can be edited in PowerPoint.

Note: When you package your slideshow for CD, PowerPoint automatically throws in a copy of the free PowerPoint viewer so the recipient of your CD doesn't have to hunt one down herself. To run a slideshow that's on a CD, simply insert the disc into a computer's CD drive. Windows launches PowerPoint (or the PowerPoint viewer), and the show starts playing automatically.

To create a PowerPoint show:

  1. Choose Office button Save As .

    The Save As dialog box appears.

  2. From the "Save as type" drop-down menu, choose "PowerPoint Show (*.ppsx)" .

  3. In the "File name " box, type the filename you want your file to have. In the "Save in" box, type the folder where you want to save your file. When you're done, click Save .

    PowerPoint saves your show using the filename and folder you specified, and the Save As dialog box disappears.

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