Essential SharePoint 2007: A Practical Guide for Users, Administrators and Developers

2017-07-07 02:10:07

2.3. Adding Members

To add members to a SharePoint site:

From the home page navigation bar, click Site Settings Manage users Add users. The results are displayed in Figure 2-1.

Type a greeting to send the new SharePoint members and click Finish to complete the task. New members will receive email including their user name and an automatically generated password for the site.

Adding members by site group lets you add new members in batches, rather than one at a time. Table 2-2 lists SharePoint's built-in groups in ascending order of access privileges.

animal 2-1. Adding names for members and selecting their group

animal 2-2. Sending email to alert new members

Table 2-2. Built-in SharePoint member groups

Group	Allows
Guest	No access by default, but can be granted access to specific items.
Reader	Read-only access to the site.
Contributor	Add content to existing document libraries and lists.
Web designer	Create lists and document libraries and customize pages in the site.
Administrator	Full control of the site.

As the site's creator, you are a member of the Administrator group. The Guest group doesn't show up in Figure 2-1 because it is only used when granting access to specific lists or document libraries in the site. You can also create new custom groups or modify the built-in groups for your site. To create a new group:

From the home page navigation bar, click Site Settings Go to site administration Manage site groups Add a site group. SharePoint displays Figure 2-3.

Associating members with groups containing specific rights is similar to how Windows security uses groups to grant privileges to users. This technique is sometimes called role-based security . Table 2-3 lists the rights assigned to each of the built-in groups by default.

Table 2-3. Rights for built-in groups

Group	Right
Guest	None (set at list level)
Reader	Use Self-Service Site Creation View items View pages
Contributor	All Reader rights, plus: Add items Add/remove private web parts Browse directories Create cross-site groups Delete items Edit items Manage personal views Update personal web parts
Web designer	All Contributor rights, plus: Manage lists Add and customize pages Apply style sheets Apply themes and borders Cancel check-out
Administrator	All Web designer rights, plus: Create subsites Manage list permissions Manage site groups Manage web site View usage data

When a new member visits the SharePoint site, he is prompted for his user name and password as shown in Figure 2-4. If he tries to perform a task beyond his rights, SharePoint displays the dialog again so he can sign on as a different member with more rights.