Microsoft Powerpoint 2007 Bible

If your PC is on a network, you can share a presentation file with others by placing it in a location that other network users can access. You can save it to a centrally accessible network drive, such as a file server, or you can make a folder on your own hard disk network-accessible.

To save to a network drive that others also have access to, navigate to that location in the Save As dialog box. In Windows Vista, start by choosing Network; in Windows XP, use the My Network Places shortcut in the Places bar.

To share one of your own local folders on the LAN, follow these steps:

In Windows Vista:

1. From any file management window, right-click the folder or drive to be shared and choose Share.

2. Do any of the following:

   • To share with a particular user who has a user account and password, enter that user's name and click Add.

   • To share with everyone, type Everyone and click Add, as shown in Figure 23.3.

   Figure 23.3: In Windows Vista, you can choose to share with Everyone to provide wide access to the folder location.

3. The default permission level is Reader, which offers read-only access. To grant write access (so that users can change the presentation), click the down arrow next to the current permission level and click Co-Owner. See Figure 23.4.

   Figure 23.4: You can allow others to make changes to the presentation file by setting the permission level for the Everyone group (or for a specific user) to Co-Owner.

4. Click the Share button to begin sharing with everyone.

In Windows XP, sharing a folder location is simpler. Follow these steps:

1. From any file management window, right-click the folder or drive to be shared and choose Sharing and Security.

2. On the Sharing tab, mark the Share This Folder on the Network check box. See Figure 23.5.

   Figure 23.5: In Windows XP, you can grant read-only or write permission to the folder.

3. (Optional) To allow others to make changes, mark the Allow Network Users to Change My Files check box.

4. Click OK.