| Use Tasks to stay on top of all the things you need to get done. View your tasks as a complete list, by due date, or by category. Review your tasks every day to save yourself time and energy. Hide completed tasks Few things are more satisfying than crossing a nagging responsibility off your list. Make your to-do items disappear once they're checked off. From the menu bar, select Options > Preferences and uncheck the Show Completed Tasks box. This doesn't delete the tasks; it only hides them from view. |
Use categories Tasks you don't finish on a given day get rolled over to the next day. To avoid long lists of overdue tasks, create long- and short- term categories, such as "This Week" and "This Month," all with no due date. Check these holding bins and reassign tasks to other categories when you have due dates. |
Calendar similarities Tasks and Calendar share many of the same menu commands. If you've mastered Calendar, you should have no trouble with Tasks. To learn more about Calendar, see chapter 6.
In Calendar's Agenda View, tasks are displayed underneath events, so you can see what's past due and what's coming up. Check the box when you complete a task, or tap the task to go directly to Tasks. |
| Record Select Purge to delete all the tasks that are marked as completed. Check the Save archive copy on PC box if you want to keep a backup. To beam an individual task, tap Beam Task. To beam a whole category of to-dos to a coworker, friend, or family member, tap Beam Category.
Note: Send commands show up on menus only after you have installed the SMS or VersaMail app from the installation CD. Options When you're making a task list for calls you need to return, Phone Lookup comes in handy. Tap New to create a task. Select Options > Phone Lookup, tap the contact you need to call, and tap Add to instantly add the number to the task. The Options menu also lets you change the font and set preferences and security settings.
Options > Preferences In Preferences, check the Show Completed Tasks box to see the tasks you've completed. Check the Record Completion Date box to change an item's due date. You can also set the alarm sound for Tasks and show or hide due dates, priorities, and categories.
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Back up your tasks Tasks are archived on your PC when you synchronize, giving you a useful log of your activities. |
Let it go If you'd rather forget what you've done, uncheck the Save archive copy on PC box when you delete or purge tasks. |
Sort order In Preferences, you have four choices for sorting tasks. The most important ones deal with due dates and priority. |
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