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Word lets you insert images from a variety of sources. You can pull them from the Clip Gallery, or from any folder on your own computer or network. And if you have a scanner or digital camera, you have the option to import images directly from the scanner or camera software into Word.

Inserting Images from the Clip Gallery

The Microsoft Office CD contains a Clip Gallery of stock clip art images you can use in your documents. Although functional, they are nothing to write home about. However, you can also use the Clip Gallery as a jump-off point to browse a larger gallery of clip art at Microsoft's Web site, and you can use it to catalog all the images you gather from various sources, so you have them all in one place.

To insert a piece of clip art from the Clip Gallery, follow these steps:

1. Move the insertion point to the approximate place where you want to insert the graphic.

2. Place the Microsoft Office CD in your CD-ROM drive, and choose Insert, Picture, Clip Art to display the Insert ClipArt dialog box (see Figure 9.1). If the Drawing toolbar is displayed, you can click its Insert Clip Art button as well. (If you use Word XP or later, you control the Clip Art images from the Word Task Pane that appears to the right of your screen.)

   Figure 9.1. The Insert ClipArt dialog box lets you browse the images in the Clip Gallery and insert them into your document.

3. In the Pictures tab, scroll through the categories of images and click one that you want to browse.

4. To return to the list of categories, click the All Categories button. To move backward and forward among categories you've already browsed, click the Back and Forward buttons .

5. If you know what type of image you're looking for, type a descriptive word or two in the Search for Clips text box, and press Enter. Word displays the images that most closely match your keywords.

6. When you find an image that you want to use, click it.

7. A small toolbar appears above the image. Click the Insert Clip button (see Figure 9.2). (You can also right-click the image and click Insert in the context menu.)

   Figure 9.2. Click the image that you want to insert, and then click the Insert Clip toolbar button.

8. Insert additional images if you like (you may have to drag the dialog box out of the way to see the images in your document), and then click the Close button in the upper-right corner of the Insert ClipArt dialog box.

The graphic is inserted in your document (see Figure 9.3). Don't worry if the image is not the right size, drag one of the eight resizing handle boxes on the image to resize it.

Searching for Clip Art Online

If you don't find a suitable clip-art image in the Insert ClipArt dialog box, you can click the Clips Online button at the top of the dialog box to connect to Microsoft's Clip Gallery Live Web site. After you click this button, you may see a message box telling you to click OK if you have access to the Web and want to browse additional clips. And, depending on your Internet connection, you may also be prompted to connect. Word then launches your browser and takes you to the site.

The first Web page you'll see at the site is an end- user license agreement for using the images at the site. Click the Accept button. You can then browse Microsoft's collection of images and download them for free. This set of images is continuously updated, so you might want to check back periodically to see what's new.

Importing Images to the Clip Gallery

You can use the Clip Gallery as a "binder" of sorts to collect all your images in one place. Word gives you three options for how you want to import an image to the Clip Gallery:

• Leave the image in its current location and copy it to the Clip Gallery. Use this option if you want to be able to access the image in its current folder on your computer or network.

• Move the image to the Clip Gallery. You might choose this option if you are short on disk space. This option is not available if the image is on a network drive.

• Leave the image in its current location and ask the Clip Gallery to retrieve it from that location when you issue the command to insert the image. Use this option if you frequently access the image in its current location, but want to be able to access it from the Clip Gallery once in a while.

Follow these steps to add an image to the Clip Gallery:

1. Choose Insert, Picture, Clip Art to display the Insert ClipArt dialog box.

2. Click the Import Clips button at the top of the dialog box.

3. In the Add Clip to Clip Gallery dialog box, choose one of the three option buttons at the bottom of the dialog box.

4. Navigate to and select the image (see Figure 9.4), and click the Import button.

   Figure 9.4. Select the image that you want to add to the Clip Gallery in the Add Clip to Clip Gallery dialog box.

5. The Clip Properties dialog box appears (see Figure 9.5). Type a short description of the image in the Description of This Clip text box. This description is used to label the image in the Clip Gallery.

   Figure 9.5. Use the Description tab to enter a name to identify your image in the Clip Gallery.

6. Click the Categories tab, and mark the categories in which you want this image to appear (see Figure 9.6). To create a new category, click the New Category button, type the name of the category in the New Category dialog box, and click OK.

   Figure 9.6. Use the Categories tab to categorize your image in the Clip Gallery.

7. Click the Keywords tab. You use this tab to enter the keywords that will pull up this image when you perform a search in the Clip Gallery. Click the New Keyword button, enter a keyword in the New Keyword dialog box, and click OK. Repeat this step if you want to add more keywords (see Figure 9.7).

   Figure 9.7. Use the Keywords tab to enter keywords you can use to search for this image in the Clip Gallery.

8. Click OK in the Clip Properties dialog box.

The image now appears in the Clip Gallery. If you want to change any of the information that you entered in steps 57, right-click the image and choose Clip Properties in the context menu. To remove the image from the Clip Gallery, right-click the image and choose Delete.

Inserting Images from Other Locations

If the graphic that you want to use is not in the Clip Gallery, but is sitting in a folder on your computer or network, you can insert it in your document. Word can handle graphics files in all sorts of formats, including (but not limited to) BMP, EMF, EPS, PNG, GIF, JPG, PCX, PICT, PING, and WMF. (If these formats don't mean anything to you, don't worry about it. Chances are, Word will be able to use your graphics file without a problem.)

If you want to insert a graphic from a folder on your hard disk or network instead of from the Clip Gallery, follow these steps:

1. Move the insertion point to the approximate place where you want to place the image.

2. Choose Insert, Picture, From File. (Or, if the Picture toolbar is showing, click the Insert Picture toolbar button.)

3. In the Insert Picture dialog box, navigate to and select the desired graphics file (see Figure 9.8). You might want to display the Views list and choose Preview to display a preview of the selected image in the right side of the dialog box.

   Figure 9.8. Select the graphics file that you want to insert in the Insert Picture dialog box.

4. Click the Insert button to insert the image in your document.

Inserting Scanned Images and Digital Photographs

Word knows how to "talk" to the software that manages scanners and digital cameras . If you have one of these gadgets (they are known as TWAIN devices), you can easily insert a scanned image or digital photograph into your Word document, without first saving it as a separate graphics file on disk.

To insert a scanned image or digital photograph from the scanner or camera, follow these steps:

1. Choose Insert, Picture, From Scanner or Camera.

2. In the Insert Picture from Scanner or Camera dialog box (see Figure 9.9), select the camera or scanner that you want to use in the Device list.

   Figure 9.9. If you have more than one TWAIN device, select the one you want to use.

3. Depending on the software that runs your scanner or camera, the Insert button and the associated Web Quality and Print Quality option buttons may be active or dim. If they're active, the software knows how to send an image to Word with no more participation from you after this dialog box. Select Web Quality (poorer) or Print Quality (better), click the Insert button, and wait for the image to appear in your document. If these buttons are dim, as they are in Figure 9.9, continue with the next two steps.

4. Click the Custom Insert button to launch the software you use for your scanner or camera.

5. Issue the command to scan the image or import it from the camera. Figure 9.10 shows the main program window for software that runs a scanner. Unless you're using the exact same software program ( PaperPort ), your window will look different.

   Figure 9.10. Use the software that manages your TWAIN device to scan or import the image.

After a moment, the image appears in your document (see Figure 9.11).