Special Edition Using Microsoft Office PowerPoint 2003

After you install speech or handwriting recognition, the Language bar automatically appears. With this toolbar, shown in Figure 8.6, you can use and customize Office's speech and handwriting recognition tools.

The Language bar is also available if you activate an IME ( input method editor , used to enter Asian characters ). Microsoft refers to speech and handwriting recognition, IMEs, and alternative keyboard layouts as text services .

The exact buttons that display can vary, according to the text services you've installed and the Office applications you have running. For example, if you have both Word and PowerPoint open and are currently using Word, the Correction button appears on the Language bar. Switch to PowerPoint, and this button disappears from the Language bar.

TIP

Text services are very memory intensive and can hurt your computer's performance, particularly if you don't have a state-of-the-art system. If you aren't planning to use a specific text service, remove it for best system performance.

To learn more about removing a text service, see "Adding and Removing Text Services" later in this chapter, p. 155 .

To move the floating Language bar, pause the mouse over the vertical bar on the left side of the Language bar and drag it.

Specifying Language Bar Options

You can set a variety of Language bar options from the menu that appears when you right-click the Language bar. These include

• Minimize ” Minimizes the Language bar so that it remains open but is out of the way and appears as an icon in the taskbar. You can also click the Language bar's Minimize button (upper-right corner of the bar) to minimize in one step.

  NOTE

  To restore the Language bar, click the Language bar icon in the taskbar and then choose Show the Language Bar from the menu that appears.

• Text labels ” Serves as a toggle to add or remove text labels on the Language bar. Text labels (the default) are an advantage if you're unfamiliar with the Language bar, but they do take up additional space. Figure 8.7 illustrates the Language bar with traditional toolbar buttons rather than text labels.

  Figure 8.7. If you're familiar with the Language bar, you might not need text labels.

• Vertical ” Displays the toolbar vertically, instead of horizontally.

• Additional icons in taskbar ” Places icons for specific text services directly on the taskbar, for easy access without displaying the Language bar on the desktop. Simply click the taskbar icon to perform the specific service, such as speech and handwriting recognition.

• Settings ” Opens the Text Services and Input Languages dialog box, from which you can add and remove services, change service properties, and change Language bar properties and set keystrokes that let you change languages on-the-fly .

• Close the Language bar ” Closes the Language bar and removes it from the desktop. If you installed an IME, you can't close the Language bar. However, you can still minimize it to get it out of the way.

  To reopen the Language bar after closing it, choose Start, Control Panel (or, if you use something other than Windows XP, choose Start, Settings, Control Panel) and then double-click the Regional and Language Options icon. In the Regional and Language Options dialog box, click the Languages tab. In the Text services and input languages area, click the Details button. In the Text Services and Input Languages dialog box, click the Language Bar button and click the Show the Language Bar on the Desktop check box.

CAUTION

Closing the Language bar isn't the same thing as removing specific text services; these services will remain installed and continue to take up computer memory unless you remove them.

Specifying Text Services Settings

Click the Settings option from the Language bar menu to open the Text Services and Input Languages dialog box, shown in Figure 8.8.

Here, you can select your default input language and access other text services options.

For more information on speech recognition engines in other languages, see "Changing to Another Speech Recognition Engine" later in this chapter, p. 165 .

Adding and Removing Text Services

In the Installed services group box, you can add and remove installed text services for the language you selected in the Default Input Language drop-down list. If you don't plan to use a specific text service, you should remove it here because each installed service uses valuable computer memory, which can slow down your system. To add a text service, click the Add button to open the Add Input Language dialog box, shown in Figure 8.9.

Select the Input Language from the drop-down list and then click the check box for the text service you want to add (Keyboard Layout/IME, Handwriting Recognition, or Speech). Choose the specific option or component you want from the drop-down list and then click OK to close the dialog box. If certain options are grayed out, they're either installed already or aren't available.

To remove a text service, select it from the Installed Services list on the Text Services dialog box and then click the Remove button.

CAUTION

You can't remove all text services; at least one must remain.

Specifying Language Bar Settings

Click the Language Bar button to open the Language Bar Settings dialog box, shown in Figure 8.10.

In this dialog box, you can select

• Show the Language Bar on the Desktop ” Displays the Language bar on the desktop. Selected by default.

• Show the Language Bar as Transparent when Inactive ” Lets you view what's behind the Language bar when it appears on the desktop.

• Show Additional Language Bar Icons in the Taskbar ” Places icons for available text services on the taskbar.

• Show Text Labels on the Language Bar ” Displays text labels on all Language bar buttons, making it easier to decipher the Language bar's icons, but also increasing the Language bar's size. Selected by default.

NOTE

If you choose not to display text labels on the Language bar, pause the mouse pointer over the button to view a ScreenTip with the button's label.

Viewing Additional Language Bar Settings

You can view additional options from the Language Bar Options menu. To view this menu, click the Options down arrow on the Language bar. (It's the small down arrow on the lower right of the bar.) From this menu, you can add or remove Language Bar buttons (a check mark indicates that a button appears on the bar), click Settings to open the Text Services dialog box (refer to Figure 8.8), or click Restore Defaults to restore the Language bar to its default settings.

CAUTION

Restoring defaults only restores Language Bar buttons, not any changes you made to text labels or Language bar transparency. You must change these separately.

Displaying Language Bar Messages

You can display informational messages on the Language bar that provide help as you work with speech recognition tools. The messages vary, depending on the tool and mode you're using. For example, the message balloon could tell you that you're speaking too softly for Dictation mode to understand your words or let you know that you're currently dictating (see Figure 8.11).

To activate these messages if they don't already appear, click the Tools button on the Language bar, choose Options, click Show Speech Messages in the Speech Input Settings dialog box, and then click OK. To hide the speech messages, repeat these steps, making sure that the Show Speech Messages check box is empty before you click OK.