Objective 4. Insert and Format Headers and Footers
Text or graphics that you insert into a header or a footer display on every page of a document. Within a header or footer, you can add automatic page numbers, dates, times, the file name, and pictures.
Activity 2.17. Inserting and Formatting Page Numbers
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Start Word. On the Standard toolbar, click the New Blank Document button
NoteStandard Styles for Research Papers When you write a research paper or a report for college or business, you will probably be asked to follow a format prescribed by one of the standard style guides. The two most commonly used styles are those created by the Modern Language Association (MLA) and the American Psychological Association (APA); there are several others. This project uses the MLA style. |
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From the File menu, display the Page Setup dialog box. Under Margins, set the Top, Bottom, Left, and Right margins to 1" (1 inch), and then click OK. On the Formatting toolbar, click the Line Spacing button arrow
The MLA style uses 1-inch margins and double spacing throughout the document.
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Type Mary Adair and press
The first line in an MLA research paper is the name of the author; the second is the name of the person for whom the report is preparedoften the professor of a class. The third line contains the name of the class, and the fourth line contains the date.
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Type Computer Science 101 and press
Then, on the Formatting toolbar, click the Align Left button
Figure 2.38. The title is centered following MLA guidelines.
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From the File menu, click Save As. Navigate to the location where you are saving your files. Recall that you created a folder for Word Chapter 2. Name your file 2B_Research_Paper_Firstname_Lastname and then click Save.
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From the View menu, click Header and Footer. With the insertion point in the Header area, on the Formatting toolbar, click the Align Right button
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Type Adair and then press
Figure 2.39. NoteTo Suppress the Page Number on the First Page of a Document Some style guidelines may require that the page number on the first page be hidden from viewsuppressed. To hide the information contained in the header and footer areas on Page 1 of a document, on the Header and Footer toolbar, click the Page Setup button. Click the Layout tab, and then under Headers and footers, click to select the Different first page check box. |
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On the Header and Footer toolbar, click the Switch Between Header and Footer button
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9. |
Press
Figure 2.40. |
10. |
Save
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Activity 2.18. Inserting the Current Date and Time
The current date, time, or both can be inserted anywhere in a document. When you are working on a research paper, which will likely be revised several times, put the date and time in the footer to help identify the various revisions you will make. Then, remove the date and time before submitting the paper.
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From the View menu, display the Header and Footer toolbar, and then click the Switch Between Header and Footer button
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On the Header and Footer toolbar, click the Insert Date button
Figure 2.41. |
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On the Header and Footer toolbar, click the Close button
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[Page 358 (continued)] Objective 5 Insert Frequently Used Text
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